Do you struggle with productivity? Are you always striving to get your task list accomplished but end up constantly moving tasks to the next day? If this describes you, here are a few tips for making your day more productive.
Create a To-Do List the Night Before
Instead of waking up in the morning to make your to-do list, make your list the night before. This way you can go to bed relaxed and confident for the next day. You also wake up in the morning knowing exactly what you have planned for the day. You might also consider planning on Sunday night for the upcoming week. Then when you wake on Monday you have a plan in place.
Take a look at the tasks on your list. What tasks offer the largest return? What tasks offer the most value and achievement? For example, answering email or paying bills isn’t a task that offers a large return. However, making a sale or meeting with a client is a very productive task. Put your most profitable or results-oriented tasks first on...
No matter how many new technological innovations are created to improve our efficiency and productivity, there are still just 24 hours in every day. Time Chunks is a new way to open up more time.
This limitation leads to missed business, deadlines, and opportunities. It also results in feelings of guilt and inadequacy, and a huge amount of stress. And while you can’t add more hours to the day, you CAN make better use of the hours you have.
It’s called time chunking, and it’s a whole new way of looking at your day. Begin by assessing which of your tasks need “solid” chunks of time and which need “spilt” chunks.
Solid Time Chunks
If time chunking is going to work for you, it’s imperative that you book these solid time blocks in your schedule and protect them from distractions or things that seem urgent but aren’t.
Here are the two types of tasks to reserve for your solid time chunks:
1. Big Thinking. Tasks that need a running...
Improving your email habits can drastically increase your productivity. Like any new approach, these take focus and practice. But after awhile, they will become habits that support you.
1. Check email only at scheduled times for a specified amount of time. Twice a day for 30-60 minutes works well for many. Unplug until the next scheduled time.
2. Unsubscribe relentlessly. Make sure you receive only the things you really want to— and do—read.
3. Reduce the amount of routed email (i.e., cc’d from coworkers) to only that which is essential.
4. “Slash and burn” on your first pass through your inbox. Use the second pass for replies and other follow-up actions.
5. Empty your inbox every day and keep it that way. Delete most and file the rest.
6. Include all of your contact information in your signature—phone, fax, website—so that others don’t have to hunt for this information.